Should I Combine Any Other Forms That Require Customer Signatures With My Intake Forms
A massage therapy consent form and any other forms that your business requires a customer to sign should be kept separate. While it may seem convenient for the sake of collection, it actually can work against you in a negligence lawsuit. Courts need to see that each document was reviewed separately by a customer or patient, and each should be clearly labeled. This will show that a customer took the time to offer their email address for alerts on discounts for massage therapy services while separately recognizing the massage intake waiver associated with the risk of massage treatment.
WaiverSign Note: With WaiverSign, you can create and manage multiple agreements with a single signing link. This means that you can build out separate documents for your massage consent form, your membership sign-up sheet, and any other agreements that need to be signed. Each agreement is set up for individual presentation and signing, and individual copies are sent to the customer, allowing for a clear understanding of the agreement by all parties and easy access to the document if questions or disputes should arise.
Components Of A Massage Intake Form
Creating a massage intake form is easy. Simply download a printable massage intake form and modify it according to your needs and practice. Nonetheless, its important for you to know what a client intake form contains. Following are things that a client intake form should contain at the very minimum.
How To Make Your Massage Intake Forms Hipaa Compliant And Clear
Its not just a piece of paper. Its not merely a formality. The massage intake form is an important client-relationship tool. Use it well, and you foster client retention. Use it poorly, and your practice could suffer.
Are you using your massage intake forms correctly? Lets look at how you can get the most from your massage intake form and keep it HIPAA compliant.
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How To Generate An Electronic Signature For Your Massage Hevalth History Forms In The Online Mode
Follow the step-by-step instructions below to design your massage hEvalth history forms:
After that, your massage hEvalth history forms is ready. All you have to do is download it or send it via email. signNow makes signing easier and more convenient since it provides users with a number of extra features like Merge Documents, Add Fields, Invite to Sign, etc. And because of its cross-platform nature, signNow works well on any device, desktop or mobile phone, regardless of the operating system.
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Pair It With Informed Consent
Most practices give patients their intake and informed consent forms at the same time. This helps you be more efficient and ensures you get informed consent up front.
The AMTA identifies several areas an informed consent form should cover:
- A description of your approach to massage
- Benefits, limitations, and contraindications of massage
- A brief explanation of what to expect, including duration, any special techniques, and the process of undressing and draping
- Your credentials and areas of expertise
- Fees, including any for cancellations and late arrivals
- Insurance information, if applicable
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If A Customer Or Patient Sues Me How Does My Massage Intake Form Actually Work
Be sure to work with a licensed attorney with experience in drafting client intake forms. Your attorney will evaluate how the injured customer claims they were injured. A customer could claim that their medical conditions were aggravated by massage treatment, suing a member of your staff and your business for damages. However, your attorney will look at the customer’s massage therapy consent form to see if it covers that alleged negligent treatment, as well as checking that the customer’s signature is on the dotted line with the understanding of certain risks. If the waiver contains that language, the attorney will file a quick motion with the court attaching that consent form and ask the judge to dismiss the case, saving tons on expensive litigation.
Improve Your Client Check
A quick and easy online intake form avoids a ton of paperwork that can just be an absolute nightmare. With clear communication, a customer or patient can feel comfortable knowing that there is responsibility being taken in their massage therapy session, as it alleviates any anxiety that comes with getting massage treatment. Youll make the registration process faster by reducing the paperwork required in person, making it easier to account for all the signed consent forms you need to collect.
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The Goals Of The Therapy Session
We discussed this earlier. It is extremely important for a massage intake form to show why the client wants to get a massage. By jotting down in the form why he/she wants to get the massage, the client will allow the therapist to develop a treatment plan that is targeted towards his/her desires. Moreover, this will allow the client to inform the therapist what areas of the body he/she needs to focus on more. Also, when clients feel that they have control over their massage therapy session, they are less likely to feel nervous or concerned.
Providing The Therapist All The Necessary Information
The first and foremost reason to use a client intake form is providing the massage therapist the information he/she requires to perform the therapy appropriately. Once the therapist is aware of all of the clients health concerns, he/she will able to develop a personalized treatment plan for the client.
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What If I Dont Have An Intake Form Or My Current Form Isn’t Effective
No spa, parlor, or licensed massage facility should operate without a massage intake form. If you don’t have an intake form, you should seek the services of an attorney with a background in creating these waivers for the best documentation for your business. If you’re using a massage therapy consent form that wasn’t prepared by your attorney, have an experienced attorney review it to make sure it’s covering your massage therapy practice in the event of any potential customer claims. A proper massage consent form should be tailored to your business, making sure that it tackles any health conditions among your clientele and any potential risks commonly associated with massage therapy.
Is Your Massage Therapy Intake Form Compliant
How do you make sure your massage therapy intake form is compliant? It is often said that great therapy starts at intake. Why is that?
The intake process constitutes the first formal contact between the therapist and the client. It is what follows naturally after the initial introduction. A thorough intake process helps the therapist to understand the clients specific circumstances and design a personal treatment plan accordingly. This is crucial, as peoples health issues and ailments vary, and consequently, treatment must be considered on an individual basis.
Usually, intake includes an initial interview, as well as, a process of filling in the forms, done by both the therapist and the client. If there are issues that do not appear on the Massage Therapy Intake Form but were discussed in the interview, they may be added subsequently through the SOAPs, as discussed below.
Effective tried and tested intake processes make use of a dedicated document. The Massage Therapy Intake Form is intended to provide the therapist with the clients health history and lists previous medical interventions. It is also an opportunity for the therapist to offer the client information about the intended therapy, as well as, lay down important legal rules and boundaries.
Other details .
Example of a Washington State intake consent form HERE.
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Will An Attorney Cost Me A Lot Of Money
An attorney should not charge you for a consultation. This is their opportunity to get to know you and your massage clinic. Be sure to ask for referrals in your area to point you to lawyers who are experienced with drafting and understanding consent forms and waivers. If you choose to hire an attorney, be sure to ask them about their rates. Most attorneys charge by the hour, so it’s important to reach an understanding with your attorney concerning confidentiality and budget. The last thing any business operator wants is to spend more on a given product or service than they intended to.
Is A Massage Consent Form Effective In Protecting My Business From Lawsuits
A massage intake form can be very effective in avoiding litigation from new patients or even longtime customers. If an injured person files a lawsuit against your business or your massage therapist, a proper consent form can get the case tossed quickly. Liability waivers are designed to afford businesses and your employees’ protection in the event of litigation, particularly lawsuits related to negligence. Negligent hiring and negligent care are common suits. However, a properly worded intake form will, in most cases, protect your massage clinic against those claims. Waivers are usually key to a judge taking one look at a case and deciding there’s no path forward toward a trial. That’s why it’s recommended that massage parlors, whether chain spas or local shops, have well-crafted consent forms to go with appropriate liability insurance and properly trained staff.
How To Create An Intake Form For Massage Therapy Clients
Massage therapists have the opportunity to make a difference in the lives of individuals, families, and communities. It is crucial to create an intake form for each client that gives them a detailed understanding of what their expectations are for the session, who they should contact if anything comes up during or after the session, and what options are available for extending their sessions. Here are some tips on how to create an intake form for your massage therapist clients.
Use It As A Marketing Tool
Intake forms are a good place to capture email addresses. This will allow you to send clients newsletters and special offers.
An example massage intake form template
You can also use the information in the form to customize your marketing. For example, you can segment your client base and send the offers most appropriate to each group . Or you can use client information to populate an internal database or CRM.
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How Do I Customize This Template
This simple questionnaire template is a good starting point for gathering massage patient data. Collect basic contact details and improve upon the already existent checklist that concerns medical history. Furthermore, you can leverage our conditional logic option, by showing a text box for entering details only after the massage candidate checks a certain option. After all, this massage health history form sample is intended to help you design a personalized and friendly tool to request the information you, as a massage specialist, need before launching in your work. Besides, you need no coding skills in order to have the form up and running in no time!
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Use It To Make A First Impression
Making the right first impression is key to getting your new clients to become regular clients. When they come in, dont shove a tablet or clipboard in their hands. Welcome them to your practice, introduce yourself, and ask what they prefer to be called. If possible, offer them a drink and have them sit down. Then you can ask them to complete your intake form.
The massage intake form is a crucial part of your overall client-communication strategy, according to the American Massage Therapy Association . A form thats hard to read, frustrating to fill out, or full of typos will create a negative first impression. Instead, you want a professional form that shows youre trustworthy and organized.
Dont put your clients health information at risk. Create a HIPAA-compliant form today!
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Use It As A Conversation Starter
In a piece for Massage Magazine, Taya Countryman, LMP says she always leaves space for her own notes it helps her be an engaged listener. If you take this approach, make sure to review the responses with your clients, ask questions, and clarify any ambiguous responses.
Walking new clients through the form also allows you to ask relevant follow-up questions and gives the client a chance to explain their particular needs. To accomplish this, many massage therapists ask clients to fill out the form at home. This lets you use the time they would have spent filling out the form having a conversation.
How Much Does It Cost To Have An Attorney Help Me Write A Custom Intake Form For My Business
Again, this varies by how much an attorney charges hourly for their services. The hourly rate is usually in the hundreds of dollars, and most experienced lawyers are able to deliver a proper massage intake form within one to two hours. Make sure to get that estimate for the sake of your budget. Further, you will want to clearly lay out the products and services of your massage clinic, making sure that the risks are properly stated and that your massage therapists are protected in the event of possible litigation.
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How Can I Collect & Manage Data
You can relax knowing that massage patient sensitive info is organized in a safe database attached to the form. Entries can be effectively managed from our platform. However, if needed, you can also download them as CSV, Excel or PDF files. Furthermore, custom reports are available to help you better visualize responses acquired through your massage health history form. And if you use third-party systems for a better workflow, check out our multiple integrations options and choose the apps you love from there.
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Free Client Intake Form
Protect yourself, your clients and your massage therapy practice by utilizing proper documentation techniques with a client intake form.
AMTA provides access to this form for convenience only. This form does not constitute professional or legal advice, and AMTA makes no warranty or representation that it is accurate, complete, or suitable for any specific purpose. Each therapist must use their own independent judgment and consult local and state regulatory authorities for the most up-to-date requirements.
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Massage Therapy Intake Form
The aforementioned form requires the patient to provide personal information such as his /her name, address, DOB, city, phone number, email address, occupation, employer name, employer address, marital status, and emergency contact name and number. Additionally, the form asks the patient a series of questions. The purpose of these questions is determining the most suitable treatment/therapy for the patient. In addition to the above, the form seeks basic information related to the healthy history of the patient including skin, digestive, psychological, reproductive, nervous system, respiratory, circulatory, and musculoskeletal health problems. The final part of the form includes the consent of the patient. To find out whats included in the consent, take a look at a massage intake form template.
Today, many blank massage intake forms are available online. Therapists can download the printable massage intake form and use it to get the required information from clients. It is important that massage therapists complete a client intake form for each and every patient. For therapists who are just starting out, a massage intake form template is a great resource. However, as a massage therapist, you must try to draft intake forms that are specific to your service.
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In Addition To The Massage Therapy Intake Forms And Soaps The Informed Consent Agreement For Massage Therapy Sessions Helps The Therapist To Lay Out In Writing Both The Expectations And The Limitations To The Expectations A Client May Have In Relation To The Massage Therapy Session
The informed consent form is usually used in conjunction with the client Intake Form and subsequent SOAPs. From the clients point of view, the Informed Consent Agreement offers an opportunity to choose whether or not to receive the suggested Massage Therapy services offered. It is also a safeguard related to potential liability issues that may arise at any time.
The Informed Consent Agreement may include a description of the therapists approach to massage, as well as, the modality and techniques used. The benefits, limitations, and contraindications of the proposed treatment plans may also be listed, as well as, the possible outcomes making sure that this does not imply any guaranteed outcome. Other aspects of the treatment describe may include the nature of a session, including the process of disrobing and draping.
Also listed may be the therapists credentials and areas of expertise, as well as the scope of practice, skills, and limitations, based on the therapists credentials. Added, too, is the therapists undertaking to maintain client confidentiality and privacy.
Finally, session duration and fees payable, as well as, cancellations and late arrival policies may be listed together with insurance reimbursement capabilities, if any, service availability and hours of operation and lastly a potential collaboration with other health professionals.
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